Marketing & Events Trainee

Employer: Bow Arts

Hours: 21 hours (part-time), 3 days per week with flexibility on days worked between Mon to Fri 9am-5pm and expectation to work some evening and weekend events

Location: On-site Bow Arts office / Thamesmead / Royal Albert Wharf

Salary range: £21,749.00 per annum pro rata (in line with London Living Wage)

Duration: Fixed Term, 6 months from September 2023

We are seeking a Marketing & Events Trainee to join the Bow Arts Team. The role will be part of the Enterprise and Placemaking (E&P) department assisting with the promotion and delivery of an exciting cultural programme in Thamesmead and Royal Albert Wharf.

The role is a 6-month traineeship in which the successful applicant will develop skills and experiences in administration, marketing and event management. A full induction will be provided, with further on-the job training. The role will be based at Bow Arts’ office and involve work in Thamesmead and Royal Albert Wharf.

The traineeship is for a young person aged 18-24 years old. We are particularly keen and encourage applicants with a link to Thamesmead or Bexley either through residency, education or employment.

Main Tasks:

Administration – with relevant training, you will be able to:

• Assist with income generation activity such as processing venue hires.
• Ensure smooth and consistent collection of visitor data, using visitor log (and keep the digital master updated)
• Ensure financial documents are passed on swiftly and accurately for processing.
• Maintain accurate financial records and liaise effectively with the Finance Team and E&P Project Manager (e.g. sales invoices)
• Undertake a range of financial tasks with Bow Arts’ strategic aim of financial sustainability and sound record keeping.

Project and Event management – with relevant training you will be able to:

• Assist with the development and delivery of audience-focussed events in Thamesmead and Royal Albert Wharf with a view to running your own initiated event (taking Time Off In Lieu to compensate for out-of-hours work at events).
• Liaise with artists and project partners to assist the programme delivery engaging with elements such as health & safety, event staffing and budgeting alongside the E&P Project Manager.
• Shadow team during project meetings for exhibitions, events, residencies, and public art commissions.
• Assist in audience development by bringing new ideas and perspectives to the team during programme planning.

Marketing and Communications – with relevant training, you will be able to:

• Maintain and update relevant website pages (Bow Arts and external listings).
• Prepare marketing content for social media posts (including Twitter, Facebook, and Instagram) with a view to manage the Lakeside Centre and Royal Albert Wharf Instagram feeds.
• Assist the Marketing Officer in developing marketing campaigns for exhibitions and events, including local marketing (leafleting and sharing with local organisations)
• Produce event blogs / news pages for the website.
• Be an engaged participant and ambassador at events, including launch events, private views and Open Studios (flexible working hours are required to work some events).
• To monitor and report on social media engagement with the Marketing Officer.

Finance – with relevant training, you will be able to:

• Ensure financial documents are passed on swiftly and accurately for processing.
• Maintain accurate financial records and liaise effectively with the Finance Team and E&P project manager (e.g. sales invoices)
• Undertake a range of financial tasks with Bow Arts’ strategic aim of financial sustainability and sound record keeping.

General Tasks

• A willingness to undertake training as required for the development of the post.
• Engage with staff and clients of Bow Arts in a positive and constructive manner and shadow / attend such meetings as the post requires.
• Undertake duties proactively and work in accordance with Bow Arts’ aims and objectives.
• Ensure compliance with Bow Arts’ policies and procedures, and all relevant statutory requirements.
• Maintain confidentiality agreements and conduct yourself in a professional manner.
• Undertake any other duties commensurate with the post as directed by your line manager.

Please note: this traineeship is aimed at young people aged 18-24 years old, with connections through residency, education or employment to Thamesmead or Bexley, although we are open to consider applications outside of that borough

Application Closing Date: 9am, Monday 7th August 2023
Interview Date: 14th or 15th August 2023

For more details about this opportunity, including how to apply, please follow the links below:

Job description:Marketing-Events-Trainee-July-23-1 (1)

Application form:EP-Trainee-Application-Form-2023 (1)