Document Controller

ABOUT BERKELEY HOMES CAPITAL

Berkeley Homes Capital is the largest division in Berkeley Group, a FTSE 100 homebuilder. We focus on large-scale brownfield regeneration projects in London, stitching these vast and isolated spaces back into the local fabric, bringing them to life with the right mix of homes, amenities, natural landscapes and open spaces.

Our award-winning developments include some of the country’s best-known long-term regeneration projects, such as Woodberry Down, Kidbrooke Village and Royal Arsenal Riverside. Our sustainable, mixed-use neighbourhoods are designed in partnership with local communities, delivering the amenities and opportunities they value most, and ensuring they benefit first from regeneration.

As a business we are committed to fostering a positive working environment, where our people feel valued, empowered and able to grow. At Berkeley Homes Capital, our core values define who we are and guide everything we do:

• Have Integrity: We always do the right thing, even when no one is watching.
• Respect People: We believe in fostering a supportive and inclusive environment where every individual is valued and feels empowered.
• Think Creatively: We encourage innovation and challenge the status quo to drive improvement and find better solutions.
• Excellence Through Detail: Precision and attention to detail are at the heart of everything we build and deliver.
• Be Passionate: We take pride in our work and are deeply committed to the success of our projects and teams.

ABOUT THE ROLE

The Document Controller is responsible for monitoring the EDMS system and is the first point of call for all document management for the Project Team. They will liaise with and advise all Departments on information management matters throughout the life of a project. This is an exciting and challenging role, which provides an opportunity for a well-organised individual to make a significant impact in a crucial part of the business.

MAIN RESPONSIBILITIES OF THE ROLE

• Assist the Technical Team with printing and collating drawings.
• File all drawings in folders, electronically and on racks.
• QA check drawings on Asite to have matching revisions, file names and titles.
• Distribute subcontractor’s drawings to consultants for comment.
• Attend and minute design team meetings and workshops.
• Carry out as-built demise checks and access against brochure.
• Obtain postal addresses.
• Track the status of all subcontractor drawings.
• Chase consultants for comments.
• Distribute consultants drawings to subcontractors.
• Send an Asite invitation out.
• Help solve Asite problems that arise from subcontractors and design team members.
• Train those that need training on how to use Asite.
• Closing and clearing Site accounts for Commercial Team.
• Weekly and monthly Asite project reporting.
• Managing RFI’s, NCR’s, NIP’s, and Technical Submittals issued on Asite and issue accordingly for response.
• Printing and binding documents for the Technical Team.
• Keep the project directory up to date.
• Writing confirmations of verbal instructions.
• Collating tender packs on Asite once issued by Commercial and Technical Team and then producing a tender register.
• Tracking addendum items on Asite throughout the tender process.
• Forwarding tender queries issued on Asite to the Commercial Team during the tender process.
• Collating tender returns form Asite and issuing to Commercial and Technical Team.
• Assist with demise checks.
•  Upload updated Technical Manual to Asite and issue to consultants and subcontractors.
• Assist with the close out of the O&M Manuals.
• Assist the Technical Coordinator as required.
• Collate planning condition packs in readiness for submission to Local Authority.
• Provide Admin cover i.e. answering telephones, forwarding calls and covering from the desk during Admin Team lunch hour.

CANDIDATE REQUIREMENTS

Required Qualifications and Experience:

• Process and procedures driven.
• Effective communicator.
• Team player with a strong work ethic.
• Organised with good multitasking skills.

To view the JD and more information, please click here –>003 Document Controller