Technical Administration Officer

ABOUT UCL

The Department of Electronic and Electrical Engineering (EEE) at UCL was established by Professor Sir Ambrose Fleming, inventor of the thermionic valve and hence the founder of the discipline of electronics, in 1885 as the first department of electrical technology in England.

That same pioneering tradition of innovation and excellence continues to underpin our work. We push in new directions across research, education and entrepreneurship, building on our long-established links with industry and benefitting from our loyal and supportive alumni community. We are committed to develop individuals and careers, across staff and students, developing and supporting our subject discipline.

PURPOSE OF THE ROLE

The EEE Department requires a 1.0 FTE Technical Officer to provide high quality practical and administrative support to our senior technical staff.

The role will also interact with academic staff, students, visitors and contractors during daily activities. Working at the UCL Bloomsbury campus, the role holder will become closely familiar with operation of University technical teams and the support they provide to academic teaching & research activity, with a particular focus on infrastructure and safety.

The role is available from 5th January 2026 on an open-ended basis. The role is not eligible for visa sponsorship.

There is an expectation of 100% on-site attendance.

MAIN RESPONSIBILITIES AND DUTIES

• Support the DSO in ensuring that both Departmental and UCL Health and Safety policies and procedures are implemented and adhered to.
• Assist the DSO administratively in conducting regular safety inspections by compiling inspection reports on the University’s safety management system.
• Provide general administrative support for the Departmental Safety Committee and for other technical meetings, such as; booking rooms, taking minutes, and managing email invitations and correspondence.
• Monitoring the Department’s safety reporting email inbox, escalating reports to the attention of the DSO/TSM as necessary.
• Maintain the safety information pages on the Departmental website. Maintain up to date safety signage in the department.
• Administration of safety inductions to new staff & students, such as booking rooms, sending invites, and compiling completion and compliance statistics for review.
• To support and monitor the reporting of accidents, incidents and near misses in the Department. Investigate incidents, on behalf of the DSO/TSM, when instructed.
• Maintain the Department’s safety documentation, keeping them updated in line with changes in department and UCL policy and UK regulation.
• Provide general support for safety and wellbeing events.
• Maintain records of the department’s Responsible Person’s Register.
• Act as a Senior Fire Marshall for the Department, undertaking all associated duties i.e. weekly housekeeping fire walks, reporting issues, sweeping the area in the event of a fire alarm etc.
• Manage desk assignments for research staff and students on behalf of the TSM, liaising with both the Department IT Support team and with Administrative staff.
• Monitoring the Departmental infrastructure fault reporting inbox and reporting issues either directly to Estates or escalating to the attention of senior technical staff.
• Liaising with Estates and Estates Contractors for access for minor works and maintenance.
• Initial assessment of problems with, and minor maintenance of, Departmental assets (where appropriate) and call-out and supervision of service engineers.
• Undertake Portable Appliance Testing of electrical items in restricted access laboratories (training will be provided).
• Effect the removal of items blocking corridors, stairs and fire exits.
• Support the Department Officer in the order, collection, assembly and receipt of office furniture as well as assisting in organising and carrying out office moves, which may involve moving heavy items (training will be provided).
• With the support of the Departmental Officer, monitor the condition and safety of shared research office spaces, liaising with academic supervisors and line managers where required.
• Manage Departmental chemical ordering and stock keeping and arrange for disposal of Departmental waste, as required (training will be provided).
• Assist the TSM in conducting regular infrastructure and security audits through weekly reviews of Departmental areas.
• Deputise for the Departmental Officer for reception and post duties when they are absent.
• As general duties and responsibilities change, the job description will be reviewed and amended in consultation with the post holder and appropriate training will be provided. The post holder will carry out any other duties as are within the scope, spirit and purpose of the job as requested by their line manager or Head of Department.
• The post holder will actively follow UCL policies including Equal Opportunities and Race Equality policies. The post holder will maintain an awareness and observation of Fire and Health & Safety Regulations.

CANDIDATE REQUIREMENTS

Qualifications, experience and knowledge

• Educated to A-Level standard or equivalent with a minimum of C or above in Maths and English at GCSE level, or equivalent experience.
• Experience of working with a varied workload and different deadlines.
• Experience of working as part of a team, sharing relevant information, supporting colleagues and participating fully in team meetings.
• Experience of working to support infrastructure/safety projects.

Skills and abilities

• Computer literate with skills well developed in Microsoft Word, Excel, Email and Outlook and willingness to learn new software.
• To be able to work independently and as part of a team with a flexible approach to changing priorities.
• Effective time management skills including the ability to prioritise, work to deadlines and manage workload.
• An understanding of the confidential nature of work and the ability to deal with sensitive information in a professional manner.
• Experience with taking minutes/notes of meetings.

To view the full job description, please click here –>Tech admin officer JD B04-06262 (1)