Library Assistant (UCL Wickford Library)

ABOUT UCL (University College London)

UCL is London’s global university LCCOS – Library, Culture, Collections and Open Science – provides outstanding staff, services and resources to support the world-class research, education and enterprise that is undertaken in UCL, and connects the world with UCL through innovative programming and engagement activities. LCCOS is acknowledged as an international leader in Open Science and Scholarship.

The LCCOS family comprises 4 museums and allied object collections, 14 libraries, the UCL Student Centre, Special Collections facilities, multiple additional learning spaces, the Bloomsbury Theatre and a substantial off-site storage facility.

We also provide comprehensive services to healthcare staff through our partnerships with 6 NHS Trusts. LCCOS holds the UK Customer Service Excellence (CSE) Award, The National Archives (TNA) Archives Service Accreditation, and Arts Council England Museum Accreditation. The combined staff in UCL LCCOS totals around 440.

ABOUT THE ROLE

As a Library Assistant, you will play a key role in the day-to-day management of the journals held at Wickford Library Store, including the editing and maintenance of a large excel database and bibliographic records on Library Management System (Alma).

You will be the main point of contact for enquiries from colleagues across the service in relation to journals at the Library Store.

You will undertake stock management duties including removal and disposal of duplicate journals. You will also contribute to general warehouse duties such as retrieval, reshelving of library material and other collection management activities as required.

This role includes working in a library store warehouse and therefore involves manual handling. Tasks may include using ladders, loading and moving crates, and manoeuvring trolleys and rolling stacks. Full training will be provided.

MAIN RESPONSIBILITIES OF THE ROLE

• To undertake the day-to-day ongoing management of the journals held at Wickford, including the editing and maintenance of Storecheck (Excel database) and bibliographic records on Library Management System (Alma)
• To undertake stock management as required including deduplication of journals and other projects.
• To assist the Deputy Site Manager with e.g. generation of relevant statistical information as required.

Duties and responsibilities

• To be responsible for the day-to-day management of the journals collection at Wickford Store in line with the library’s collection management policies.
• To add, edit and update journal records on Alma to the necessary standard.
• To maintain a detailed knowledge of the journal collection in order to respond to enquiries from library colleagues including cataloguers, subject liaison and site librarians, and Library Stores service colleagues.
• To be the main point of contact for enquiries from colleagues across the service in relation to Wickford Store journals.
• To ensure Storecheck is regularly updated and backed up.
• To undertake physical collection management e.g. removal and disposal of duplicate issues in line with library’s collection management policies.
• To be responsible for dealing with UKRR related issues, historic, ongoing and future.
• To assist with signing in visitors and contractors when Site Manager and Deputy Site Manager are unavailable.
• Occasional opening up and closure of site as required.

CANDIDATE REQUIREMENTS

Qualifications, experience and knowledge

• 5 A*-C GCSE’s or equivalent (essential).
• Experience of working as part of a team (essential).

Skills and abilities

• Excellent team player, with a positive and proactive attitude willing to take on & share tasks as appropriate and necessary (essential).
• Ability to complete repetitive tasks under pressure, accurately and with attention to detail, including data entry and filing (essential).
• Ability to work on your own initiative and take a practical approach to problem solving (essential).
• Ability to work collaboratively, contributing common goals and taking responsibility for tasks when appropriate (essential).
• Ability and willingness to develop existing skills and to acquire new skills to support excellent service delivery in a changing environment (essential).
• Excellent IT skills including a good working knowledge of Microsoft Office applications (including Excel) (essential).
• Communicating clearly so that everyone understands your message and intention (essential).
• Experience of working in a library or information environment (desirable).

To view the full job description, please click here – > UCL (University College London) – Wickford Library Assistant(Journals)- JD

Interviews: Interviews will be held at Wickford Library Store.

Hours: This job‑share role is for 14 hours per week. Preferred regular working days are Thursday and Friday (Monday and a Wednesday may also be considered instead of Friday).