Senior Production Planner

ABOUT SHOREDITCH TOWN HALL

One of the grandest former civic buildings in London with a rich and varied history, Shoreditch Town Hall has established itself in the last decade as a leading cultural venue, live events space and community destination.

Our landmark Grade II listed building houses spaces which range from an expansive and versatile 750 seat auditorium, The Assembly Hall, to a flexible warren of spaces in our basement, The Ditch. Shoreditch Town Hall’s core team is a tight knit, dedicated and multi-skilled group of 14 who are supported by around 30 casual staff and a loyal and highly skilled Board of Trustees.

No day is ever the same at Shoreditch Town Hall, ensuring a vibrant and stimulating working environment that challenges and rewards in equal measure. 2026 has continued to deliver our world-class curated cultural programme including our annual Summer in the Ditch queer cabaret and celebrations around our 160th anniversary.

We have increased our cultural hires with the RSC and Trafalgar Entertainment, as well as the return of several high profile commercial events such as SXSW London and KIN’s Christmas Party season. 2027 plans to be another bumper year full of activity kicking off with another season of Ceilidh the Musical.

ABOUT THE ROLE

The Senior Production Planner plays a key strategic role in overseeing and coordinating all production activity across Shoreditch Town Hall.

Working closely with colleagues across programming, events, operations and technical delivery, the postholder will lead long-term production planning, budgeting, resource allocation and staffing to ensure the successful delivery of artistic programmes, commercial hires and future projects.

They will manage complex production schedules, oversee freelance and contractor engagement, maintain strong client and supplier relationships, and ensure the highest standards of health, safety and compliance.

This role requires an experienced production professional with excellent organisational, financial and stakeholder management skills, capable of balancing day-to-day operational demands with strategic planning for the organisation’s future growth.

KEY DUTIES AND RESPONSIBILITIES

Production Planning & Project Development

• Maintain an overview of all artistic activity and event production taking place across Shoreditch Town Hall.
• Maintain a broad overview of future projects, opportunities and programming developments.
• Manage the overall production schedule and long-term production planning.
• Respond to initial production enquiries for prospective projects and events.
• Attend prospective site visits and client meetings.
• Arrange and lead production planning meetings as required in liaison with the Head of Events and Head of Cultural Programme.
• Work with the Production Manager to establish streamlined and systematic production processes.
• Work closely with Operations Team to ensure cost effective use of resources across the organisation
• Undertake post-event evaluations and project wash-ups.

Budgeting & Financial Management

• Draft production quotations in consultation with the Production Manager.
• Manage the overall production budget.
• Monitor production expenditure and ensure projects are delivered within agreed financial parameters.
• Deal with invoices and financial processes.
• Ensure best value for money at all times and work to increase income streams where possible.

Staffing & Contractor Management

• Work closely with the Head of Operations and the Production Manager to create and review production risk assessments and method statements.
• Ensure Shoreditch Town Hall’s Health & Safety policies are adhered to at all times.
• Obtain and review health and safety documentation, including RAMS and insurance documentation from visiting companies.
• Oversee production equipment and machinery maintenance programmes.
• Ensure all relevant inspections, licences and certificates are maintained and kept up to date.

CANDIDATE REQUIREMENTS

Essential

• Significant experience of production management, technical management or production planning within a theatre, live events venue, arts centre or similar environment.
• Experience of managing multiple projects simultaneously and maintaining complex production schedules.
• Experience of preparing and managing budgets and production quotations.
• Strong project planning and organisational skills.
• Experience of booking, managing and paying freelance crew and contractors.
• Knowledge of relevant Health & Safety legislation (live events / theatre).
• Experience of reviewing and assessing risk assessments and method statements (RAMS).
• Excellent communication and stakeholder management skills.
• Ability to build effective relationships with artists, clients, suppliers and contractors.
• Strong administrative and IT skills, including proficiency in Microsoft Office.
• Ability to think strategically and anticipate future production requirements.
• Experience of line managing staff.

Desirable

• Experience working within a receiving house, multi-use venue or historic building.
• Knowledge of arts, theatre and live events production practices.
• IOSH Managing Safely or equivalent Health & Safety qualification.
• Understanding of CDM regulations.
• Experience implementing operational systems and process improvements.
• Knowledge of lighting, sound, staging and rigging practices.
• Creating CAD plans
• Experience working across both commercial hires and artistic programming.

Applications are comprised of 3 documents (CV, Cover Letter, and the Additional Details Form) you will also be required to complete an anonymised equal opportunities form.

APPLICATION INSTRUCTIONS

Please consider the job description and the personal specification when applying.

TO APPLY, UPLOAD YOUR (up-to-date) CV, ALONG WITH A COVER LETTER OUTLINING YOUR INTEREST AND SUITABILITY FOR THE ROLE.

PLEASE ENSURE THAT YOU HIGHLIGHT YOUR RELEVANT EXPERIENCE AND ANY TRAINING YOU MIGHT HAVE.

PLEASE MAKE SURE THAT YOUR CV CONTAINS THE FOLLOWING INFORMATION.

1. Personal Profile (Ensure this section is tailored to the specific role you are applying for).
2. Employment History (List in reverse chronological order, starting with your most recent role).
3. Education, Training, and Qualifications (List in reverse chronological order, starting with the most recent, and including secondary school education).

Hours: 0.7 FTE (26.25 hours per week, worked flexibly across 3-5 days to suit the candidate)

Location: Shoreditch Town Hall, 380 Old Street, London, EC1V 9LT. Some work from home can be discussed.

This role is primarily office-based and focused on production planning and administration.

While regular evening and weekend work is not expected, there may occasionally be operational requirements to support live events outside of normal working hours.

Interviews: If you are shortlisted, we will invite you to an interview to take place in person or via video- conference.

The interview will be with at least two representatives of Shoreditch Town Hall, including the role’s Line Manager. Where possible, every interview will also include a tour of the building.

Interviewed applicants may also be invited to a second interview.