Accounts Assistant Apprentice

ABOUT THE ROLE

You will assist the Business Manager in providing a high-quality customer focused financial accounting and information service to the Port Health service and external stakeholders. The post holder has specific responsibility of sundry invoices across all Port Health functions, income recovery and effective recovery of debt.

MAIN DUTIES & RESPONSIBILITIES

• To raise Accounts Receivable (AR) invoices, credit notes and journals and recover monies due to the City of London in respect of work conducted on behalf of the statutory undertakings, private individuals and businesses, etc. using Oracle.
• To proactively chase aged debts as directed by Senior Accountant – Accounts Receivable and assist in completing the monthly debt reports.
• Raising queries to debtors in writing and dealing with follow-up correspondence.
• To collate and pay to the CoL’s appointed banker’s cash, and cheques received in respect of debtors’ invoices, and other sources.
• Collate customer information and request new customers to be set up within CBIS.
• Consult with the Cashiers Department to ensure accurate and timely allocation of BACs, CHAPS and other online payments.
• Answering enquiries from AR customers as to any queries they may have on amounts due by reference to the City’s financial accounting system (Oracle).
• Answering enquiries from staff as to financial coding by using the Corporation’s computerised accounting system, Oracle.
• To review and process payment requisitions regarding sundry invoices paid via WorldPay and ensuring the accurate allocation of funds.
• Actively seek to implement the City of London’s Equal Opportunity Policy and the objective to promote equality of opportunity in relation to the duties of the post.
• To undertake any other duties that may be requested appropriate to the grade.
• Actively seek to implement the City of London’s Occupational Health and Safety
• Policy in relation to the duties of the post, and at all times give due regard to the health and safety of both themselves and others when performing their duties.
• Actively seek to implement the City of London’s Equal Opportunity Policy and the objective to promote equality of opportunity in relation to the duties of the post.

CANDIDATE REQUIREMENTS

To qualify for this apprenticeship, you will need to be:

• 16 or over by the end of the summer holidays.
• Living in England.
• Not in full-time education at the time of applying.
• If you are a non-UK citizen, you must have permission from the UK government to live in the UK (not for educational purposes), and have been ordinarily resident in the UK for at least the previous three years before the start of the apprenticeship.
• A full driving licence and a car is essential.
• Applicants should be team players and have good organisational, administrative, and interpersonal skills.
• You must have excellent IT skills and be comfortable working with MS Office and databases.

If you are enthusiastic and committed to achieving your Accounts / Finance Assistant level 2 apprenticeship qualification and are eligible to apply, we would love to hear from you.

Location: This apprenticeship role is based at London Gateway, Tilbury Ports, Purfleet, Essex SS17 9ER

To view application support, please click here –-> GUIDANCE NOTES FOR APPRENTICESHIP APPLICANTS