Executive Support Assistant

Location: London Borough of Hackney
Assignment type: Temporary
Pay: £20.21  – £22.86  per hour
Hours: Full time

PURPOSE OF JOB

Are you a proactive administrative professional who thrives in a fast-paced environment? The London Borough of Hackney is looking for an Executive Support Assistant to provide high-level, confidential support to our senior leadership team. As a vital member of the Executive Support Team, you will enable our Directors to deliver their strategic and operational objectives. This is more than just an administrative role; you will be the key interface between Directors and internal and external stakeholders, ensuring the smooth running of their daily operations.

MAIN RESPONSIBILITIES AND DUTIES

• Strategic Diary & Inbox Management: Proactively managing extensive diaries and correspondence to ensure time is used efficiently.
• Meeting Support: Attending high-level meetings to take accurate, concise notes and ensuring all actions are followed up.
• Collaborative Support: Working as part of a resilient team to share best practices and provide cover for colleagues.
• Problem Solving: Interpreting information requests and solving routine problems professionally and politely.
• Operational Assistance: Managing FOI requests, updating financial systems (CedAr), and maintaining critical records like Gifts & Hospitality logs.

PERSON SPECIFICATION

Qualifications and Knowledge/Skills Requirements

Essential

• Proven Experience: A background in providing high-level administrative or secretarial support to Chief Officers, Directors, or Senior Managers.
• Exceptional Communication: The ability to draft reports and liaise confidently with elected politicians, senior managers, and the public.
• Tech Savviness: Proficiency in Microsoft Office and Google Workspace (Gmail, Calendar, Sheets, etc.).
• Adaptability: The flexibility to work successfully in both remote and office environments while embracing change.
• Discretion: Experience handling highly sensitive and confidential information with professionalism.