Junior Guildhall Administrative Assistant

ABOUT THE ROLE

• To provide administrative support for the Junior Guildhall administrative team.

MAIN DUTIES & RESPONSIBILITIES

• Working with the Office Manager and Music Officers in providing high-level customer service and communications with students, parents, staff, teachers, outside agencies and members of the general public.
• To be the first point of contact with the public in person, by phone and email.
• Including monitoring the Juniors email inbox.
• To assist with monitoring and chasing of student fees and funding.
• To assist with administration for bursary applications.
• To assist with administration of audition applications and live auditions.
• To assist in the planning of concerts and events; hiring equipment, proof reading & arranging the printing of programmes, ticket lists for ticketed public concerts, notices and promotional materials. To help stage manage internal and external concerts including platform performances and chamber music concerts.
• Diary management for SMT.
• To liaise with Heads of Departments and assist them in administrative tasks.
• To assist with the Junior Guildhall music library and instrument stock.
• To assist with administration of end of year student reports.
• Dealing with platform performance, aural and folio reports.
• To assist with end of year mailout.
• To help collate and print programme details for specific end of term and external concerts including chamber music concerts.
• To assist in maintaining the Junior Guildhall filing system and for maintaining parental and staff address databases.
• To be responsible for stationery stock.
• To work on a Saturday at Junior Guildhall.
• Actively seek to implement the City of London’s Occupational Health and Safety Policy in relation to the duties of the post, and at all times give due regard to the health and safety of both themselves and others when carrying out their duties.
• Actively seek to implement the City of London’s Equal Opportunity Policy and the objective to promote equality of opportunity in relation to the duties of the post.
• To undertake any other duties as requested by the Head of Junior Music Courses appropriate to the grade.

CANDIDATE REQUIREMENTS

Essential criteria

• 16 or over by the end of the summer holidays.
• Living in England.
• Not in full-time education at the time of applying.
• If you are a non-UK citizen, you must have permission from the UK government to live in the UK (not for educational purposes), and have been ordinarily resident in the UK for at least the previous three years before the start of the apprenticeship. 
• Excellent IT skills and be comfortable working with MS Office and databases.
• Proof of identity.
• Proof of right to live and work in the UK.
• Proof of current address.
• Five years’ employment history (where relevant).
• Two satisfactory references.
• Satisfactory Disclosure and Barring Service (DBS) clearance (when required for the role).
• Medical assessment (which may include a medical examination by a Doctor named by the City of London Corporation).

To view the JD and application process, please click here –>Apprentice Job-Information-Pack 2024 – Junior Guildhall Administrative Assistant Apprentice