National Programmes Officer

ABOUT THE V&A

The V&A is the world’s leading museum of art and design, housing a permanent collection of over 2.8 million objects, books and archives that span over 5,000 years of human creativity. The museum holds many of the UK’s national collections and houses some of the greatest resources for the study of architecture, furniture, fashion, textiles, photography, sculpture, painting, jewellery, glass, ceramics, book arts, Asian art and design, theatre and performance.

Our mission is to be recognised as the world’s leading museum of art, design and performance, and to enrich people’s lives by promoting research, knowledge and enjoyment of the designed world to the widest possible audience.

ABOUT THE ROLE

Sitting within the National Programmes team at the V&A and reporting to the National Programmes Lead, the National Programmes Officer supports the day-to-day operation of the Arts Council England/V&A Purchase Grant Fund. The post acts as the first point of contact for the Fund, dealing courteously with applicants and advisers and processing grant applications through our grant database with guidance from the National Programmes Lead. The post also supports the provision of advice to Arts Council England and other similar public bodies gathering data and producing reports when required on our national activity.

The successful applicant will have the ability to maintain professional relationships and communicate effectively with internal staff and external stakeholders. They will be highly organised with the ability to manage multiple tasks, prioritise effectively and meet deadlines. They will have demonstrated ability to use initiative and problem-solving skills as well as the ability to work independently and collaboratively as part of a team.

KEY RESPONSIBILITIES

• Process grant applications with support from the National Programmes Lead ensuring compliance with the Grant requirements of the Arts Council England/V&A Purchase Grant Fund.
• Maintain an organised system for the payment of grants using the online grants database and V&A financial systems.
• Support the preparation of reports for funders by gathering grant data and producing letters and materials for internal and external stakeholders.
• Support the administration of the Fund and relevant paper and electronic files, arrange national travel, meetings as requested and other tasks that may arise.
• Process requests for advice to public bodies including Arts Council England and other external organisations as and when required.
• Contribute to updating digital content on the Arts Council England /V&A Purchase Grant Fund and more broadly national programmes, as required in line with annual reporting.
• Provide project support as required to the National Programmes Lead to ensure successful delivery of activities in line with national activity.

CRITERIA

• Experience in an administrative role ideally within grant management, finance, research, or non-profit organisations using databases with an understanding of budgeting, financial reporting and compliance.
• Demonstrated ability to use initiative and problem -solving skills to identify potential issues and find solutions.
• Ability to handle sensitive and confidential information with discretion and professionalism.
• Good standard of written English (GCSE Grade C equivalent) and numerical ability to perform a range of calculations.
• Strong communicator with the ability to maintain professional relationships with internal and external stakeholders.
• The ability to use MS Office and other relevant IT systems as appropriate for the role.
• Highly organised with the ability to manage multiple tasks, prioritise effectively and meet deadlines with attention to detail in maintaining accurate records and handling data.
• Respects others’ expertise, time, perspectives and contribution.
• Takes responsibility for delivering on actions, achieving high-standards and learning from mistakes.
• Open to change, new ideas and suggestions; looks for opportunities for improvement and self-development.
  Works with others outside their own department in a collaborative, understanding, and engaging way.
• Experience of using grant management software (desirable).

Location: V&A South Kensington & Working from Home hybrid.

Salary: £28,000 – £30,500 per annum, full-time equivalent (pro rata’d to £16,800 – £18,300 per annum)

To view the full job description, please click here – >V&A – National Programmes Officer – Job Description